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Accounts Payable Staff

Position/Title: Accounts Payable Staff

Reports To: Controller

Job Type:   Part Time


The Accounts Payable Staff completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices. We are seeking a candidate who can assign invoices to the proper cost centers, work with vendors to resolve past due invoices, reconcile monthly statements and work closely with the Staff Accountant.

Duties & Responsibilities

  • Participates in the daily Accounts Payable function, which includes processing all payments for vendors, payment inquiry follow-up, monitoring invoice validation, and resolving discrepancies between purchase orders, receipts, and invoices.

  • Corresponds and communicates with vendors when necessary to resolve any billing issues.

  • Review invoices for proper coding and export to accounting software (SAP).

  • Process AP check runs and ACH batches.

  • Request W-9s as needed for vendor set‐ups.

  • Setup, enable, and maintain vendor accounts in SAP.

  • Pull invoices from SAP as requested for audits.

  • Prepare and review vendor 1099 worksheet, coordinate with preparer for vendor 1099 mail out.

  • Prepare monthly AP journal entries.



  • Attention to detail and accuracy.

  • Planning and organizing

  • Communication skills

  • Teamwork

  • Confidentiality

Required Qualifications

  • High School Diploma or accredited G.E.D is required; some college preferred.


Intermediate to advanced Excel experience, knowledge of accounting protocol in the general ledger, reconciliation of accounts, familiarity with accounts payable functions end‐to‐end.

This position description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the role. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

Send Resumes to: Camilla Langston, HR Manager, Camilla.Langston@himalayausa.com  713-0234-3201

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