Summary

The Accounts Payable Staff completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices. We are seeking a candidate who can assign invoices to the proper cost centers, work with vendors to resolve past due invoices, reconcile monthly statements and work closely with the Staff Accountant.

Duties & Responsibilities

• Participates in the daily Accounts Payable function, which includes processing all payments for vendors, payment inquiry follow-up, monitoring invoice validation, and resolving discrepancies between purchase orders, receipts, and invoices.

• Corresponds and communicates with vendors when necessary to resolve any billing issues.

• Review invoices for proper coding and export to accounting software (SAP).

• Process AP check runs and ACH batches.

• Request W-9s as needed for vendor set‐ups.

• Setup, enable, and maintain vendor accounts in SAP.

• Pull invoices from SAP as requested for audits.

• Prepare and review vendor 1099 worksheet, coordinate with preparer for vendor 1099 mail out.

• Prepare monthly AP journal entries.

Competencies

• Attention to detail and accuracy.

• Planning and organizing

• Communication skills

• Teamwork

• Confidentiality

Required Qualifications

• High School Diploma or accredited G.E.D is required; some college preferred.

Skills

Intermediate to advanced Excel experience, knowledge of accounting protocol in the general ledger, reconciliation of accounts, familiarity with accounts payable functions end‐to‐end.